Re: filmscanners: real value? paperless office

[Richard <soho@eircom.net>]

> I would suggest (a) that your office is a rarity,

I suppose it is.

>(b) your office
> technically is not a "paperless office" in that you still receive invoices,
> receipts, etc. from others that you need to scan in, and

er... obviously, but we then scan it and bin it.

All contractors invoice us by email, we don't accept paper from them.
All correspondence is done by email and Word docs, PDF for the more complex
stuff. All faxes are digital. All bank transactions are conducted on-line
and we have records of accounts for the past 2 years printed into MarcoPolo
from the browser. The VAT and TAX office accept the set-up for storing
receipts etc. Everything is searchable.

Fact is anyone who sends me an mega important doc will always have a copy
themselves if we ever need it.

>(c) most other
> places which are relying heavily on electronic operations still tend to keep
> paper backup files and archives of their files and records just in case as
> do their workers for their personal security and use.

There is always a risk with whatever media you choose. Just recently a
hospital here in Ennis was flooded and lost 3 years of patients records. A
fire in a local accountants ruined their business. We have a serious daily
back-up policy in place. Try backing up 2 ton of paperwork.

>It is still easier
> for people to printout and read a hard copy version of a 100 page report
> than to read it online or off the monitor - and often more convenient as
> well.

We have the option to print any of the 20,000 docs if we wish.


-- 

Regards

Richard

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